CAAX uses technology in the form of Artificial Intelligence, Machine Learning & OCR to overcome accounts payable challenges
Managing a business based around paper, manual data entry, chasing suppliers and verbal / email approval is inefficient, risky and is costing the business money.
CAAX integrates with market leading cloud accounting software within minutes allowing the business, bookkeepers & accountants to process a first bill / receipt or set up suppliers immediately.
No time consuming and expensive IT projects.
CAAX is the solution for all businesses who face accounts payables challenges.
Bills and receipts received via post in paper format, and by email in digital format to different email accounts is inefficient.
CAAX gives suppliers and team members 1 dedicated accounts payable email address to send bills & receipts greatly increasing efficiency.
CAAX captures bill & receipt accounting data and supplier details using OCR, AI and ML saving the business time and money
Bills & receipts are ready for the business to Approve, Query, Dispute, Reject or Delete
Supplier communication is seamless and efficient. CAAX gives the ability for the business to request supplier details, missing bills & credit-notes, statements and prices for products and services. Team members get a centralised view of all requests.
Bills & receipts are effortlessly and securely sent to the cloud accounting software with all the supplier details and all accounting data
Bills are ready for payment, and searching for bills is made easy via the cloud saving time and money.
CAAX solves the accounts payable challenges faced by businesses.
Technology captures all accounting data and supplier details which is then reviewed by CAAX team members meaning reduced / no manual data entry for the business.
Bills & receipts analysed using AI, machine learning and supplier settings reducing manual data entry for the business.
Supplier invoices matched to purchase orders, giving you peace of mind that only authorised expenditure has been incurred.
Approval of bills to ensure only valid bills are approved for payment saving the business money.
Seamlessly resolve issues with suppliers, saving time and avoiding disputes.
Request supplier details, bank details, missing bills and statements, saving the business money and time to focus on value add work
Full audit trail of all events, helping you to manage the business efficiently.
CAAX dashboard helps business owners, bookkeepers and accountants manage and control their accounts payable process with key statistics.
CAAX approval does much more than allowing business owners and their approved team members to simply approve bills. CAAX approvals help the business to
Every bill has valuable data which helps business owners, their team, bookkeepers and accountants in the following ways
In the accounts payable world, CAAX experience shows that a massive pain point is dealing with suppliers in terms of getting the right information and the correct bill for payment.
Business owners, bookkeepers and accountants, CAAX technology gives the business the tools to overcome these challenges leading to massive time savings and hence increased profits.
The soft benefits derived is that the relationships with all parties are great, allowing everyone to focus on adding value to the business.
CAAX is the solution to solve your clients' accounts payable challenges and offer your clients an efficient way of working with you.
CAAX founders are a team made up of a bookkeeper, chartered accountant, and a technology expert where their skills and experience have been used to make this a successful product.
We know exactly the pain, stress, and frustration involved in managing an accounts payable function for your clients. Accounts payable is subject to price pressure from your clients and CAAX helps in providing a solution.
Our solution will transform the way you work with your clients the key benefits are
Supplier purchase invoices (also known as bills) and receipts are received when purchasing goods/services for your business.
The business is required to analyze the purchase invoice & receipts to be able to have control over business expenditure in terms of the amount being spent and in what areas of the business.
Businesses which currently capture this data manually by human input are not taking advantage of technology in the form of Optical Character Recognition (OCR), Machine Learning (ML), and Artificial Intelligence (AI).
Advantages technology gives your clients leads naturally to efficiencies for your business.
All the above leads to a great relationship with your clients and giving you the time to talk to your clients about what is important in their lives in terms of business and personal goals.
| FEATURES | ULTIMATE | PREMIUM | ADVANCE | ESSENTIAL | STARTER |
|---|---|---|---|---|---|
| Core Features | |||||
| Cloud accounting software integration - Xero, QBO & FreeAgent | ✓ | ✓ | ✓ | ✓ | ✓ |
| Email support unlimited | ✓ | ✓ | ✓ | ✓ | ✓ |
| History - full audit trail of events | ✓ | ✓ | ✓ | ✓ | ✓ |
| 360 view | ✓ | ✓ | ✓ | ✓ | ✓ |
| Documents - Attach important documents to supplier records | ✓ | ✓ | ✓ | ✓ | ✓ |
| Bill & Receipt Processing | |||||
| Supplier name captured | ✓ | ✓ | ✓ | ✓ | ✓ |
| Bill accounting data captured | ✓ | ✓ | ✓ | ✓ | ✓ |
| Bill tax data captured | ✓ | ✓ | ✓ | ✓ | ✓ |
| Bill sent to cloud accounting software | ✓ | ✓ | ✓ | ✓ | ✓ |
| Bill & Receipt Clarification and Basic Approval | |||||
| Queries processed within the App | ✓ | ✓ | ✓ | ✓ | ✓ |
| View / change data prior to approval | ✓ | ✓ | ✓ | ✓ | ✓ |
| Approve / delete | ✓ | ✓ | ✓ | ✓ | ✓ |
| Debit note - Stop suppliers overcharging or sending incorrect invoices | ✓ | ✓ | ✓ | ✓ | ✓ |
| Bill & Receipts Advance Approval | |||||
| Approve / delete | ✓ | ✓ | ✓ | ✓ | ✗ |
| Forward to team members | ✓ | ✓ | ✓ | ✓ | ✗ |
| Query / dispute & reject | ✓ | ✓ | ✓ | ✓ | ✗ |
| Boss override | ✓ | ✓ | ✓ | ✓ | ✗ |
| Delivery note matching | ✓ | ✓ | ✓ | ✓ | ✗ |
| Request for Accounting Documents & Information from supplier | |||||
| Bank details | ✓ | ✓ | ✓ | ✗ | ✗ |
| Bills | ✓ | ✓ | ✓ | ✗ | ✗ |
| Credit-notes | ✓ | ✓ | ✓ | ✗ | ✗ |
| Delivery notes | ✓ | ✓ | ✓ | ✗ | ✗ |
| Email address - Accounts department | ✓ | ✓ | ✓ | ✗ | ✗ |
| Statement | ✓ | ✓ | ✓ | ✗ | ✗ |
| Supplier details | ✓ | ✓ | ✓ | ✗ | ✗ |
| Reminder alerts - Automatic and manual | ✓ | ✓ | ✓ | ✗ | ✗ |
| Purchase Order Creation & Approval | |||||
| Create a purchase order | ✓ | ✓ | ✗ | ✗ | ✗ |
| Approve & reject purchase orders from your team | ✓ | ✓ | ✗ | ✗ | ✗ |
| View supplier action - Accepted / declined | ✓ | ✓ | ✗ | ✗ | ✗ |
| View PO’s that are awaiting bills | ✓ | ✓ | ✗ | ✗ | ✗ |
| View PO’s where bills received & matched | ✓ | ✓ | ✗ | ✗ | ✗ |
| Price Request | |||||
| Request a price for goods / services from up to 5 suppliers | ✓ | ✗ | ✗ | ✗ | ✗ |
| Confirmation on request which have been viewed by the supplier | ✓ | ✗ | ✗ | ✗ | ✗ |
| Compare supplier prices to see savings | ✓ | ✗ | ✗ | ✗ | ✗ |
| From a price received create & send a PO to the supplier | ✓ | ✗ | ✗ | ✗ | ✗ |
CAAX was created to eliminate the pain, stress and waste of valuable time business owners, their suppliers, bookkeepers and accountants go through in the process from purchase of goods and services to payment.
CAAX product has been successful and in April 2024 the decision was taken to launch the product to all bookkeepers and accountants.
